Limits and rules
Sizes, counts, times and other fixed rules in one place.
The fixed numbers and rules in one place. The figures here are read from the same settings the product uses, so they cannot drift.
Policies and parts #
| Thing | Limit |
|---|---|
| Levels of parts (section, subsection, paragraph, item) | 4 |
| Numbered parts in one policy | 500 |
| Lines added in one go with "Add several at once" | 200 |
| Policy title | 200 characters |
| Part title | 300 characters |
| Text of one part | About 200,000 characters |
| Reference code | 40 characters, unique in the organisation |
| "Relates to" notes on a part | 8, each up to 120 characters |
| Review period | 1 to 60 months |
| Version summary ("What changed") | 500 characters |
Appendices, files and pictures #
| Thing | Limit |
|---|---|
| A document (appendix, form or the policy's original PDF) | 10 MB |
| A picture | 4 MB and 8,000 pixels on the longest side |
| Pictures added per person | 60 an hour |
| Appendix title | 200 characters |
| Appendix description and "what changed" | 300 characters |
Which file types are accepted is in File types you can attach.
Questions #
| Thing | Limit |
|---|---|
| Questions on a version | At most 20 |
| Answers per question | 2 to 6, exactly one right |
| Question or explanation | 500 characters |
| An answer | 300 characters |
| Pass mark | 1 to 100 per cent |
| Attempts | 30 in five minutes per person |
People, sign-in and email #
| Thing | Limit or rule |
|---|---|
| People added in one import | 500 (file under 1 MB) |
| Password length | At least 12 characters |
| Sign-in link | Works once, for 15 minutes |
| Sign-in link requests | 3 per address every 15 minutes |
| Wrong passwords | 8 per address every 15 minutes, then wait |
| Signed out after | 2 hours without activity, or 12 hours after signing in |
| Reminders | Once per person per policy every 7 days; at most 100 people per press |
| Recording a reading for someone | A date within the last year, not in the future |
Lists and searches #
- Search needs at least two letters and shows up to 60 matching parts, 30 appendices and 10 policies.
- The reviews page shows policies overdue or due within 90 days; the home page shows those due within 60 days.
- The settings page shows the last 25 activities.
Rules that never change #
- A published version, with its parts, appendix revisions and questions, cannot be edited or deleted.
- A confirmation cannot be edited or deleted from inside Policy Core.
- A draft with an unchecked appendix cannot be published.
- There is always at least one administrator.
- An email address belongs to one account.
- A published policy can be archived but not deleted.
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